Administrative Assistant

The ideal candidate will provide administrative support and will assist in ensuring seamless execution of tasks and assignments. This is a fast-paced environment and requires a professional who has initiative and strong judgment; in addition, they should be well-organized, self-directed, efficient, and adaptable with a strong work ethic. The Executive Assistant will be expected to interact professionally with all levels of internal and external personnel, via TEAMS calling, TEAMS Messaging, Outlook email and in-person or video, communication. Responsibilities: Maintains / manages calendars, meeting arrangements, and conference calls; resolves scheduling conflicts; arranges travel accommodations; assists with planning and scheduling meetings / special events for staff �?� Screens and responds to incoming TEAMS calls/chats, emails, meeting requests and other forms of communications �?� Handles requests and queries appropriately and in a timely manner dealing with confidential and complex matters �?� Prepares, reviews Travel expense reports, purchase orders to process invoices, sets up and manages vendors and ensures timely payment �?� Assists with opening Talent requisitions, handles logistics for all aspects of onboarding new employee hiring processes including, IT requests, MyHr and HEARTBEAT applications �?� Coordinates the efficient office operations by maintaining and utilizing confidential and general shared folders and network drives. Use Ariba to order and ship supplies to employees and perform all other relevant duties for management �?� Provides organizational support on multiple deliverables including, but not limited to, PowerPoint presentation editing and organization charts, Ariba Purchase Orders, Catering and Supplies, Excel and OneNote for database management and reports �?� Supports office in-person meetings as needed. �?� Assures that all assigned projects are completed in a timely and efficient manner and proactive follow-up is done �?� Performs other duties as assigned and consistently uses good judgement to proactively recommend improvement to processes and procedures �?� Acts as a subject matter expert on systems and processes for managers and employees. The position supports a VP and directors in the Medical Economics Unit. This is a WAH position.

Independently provide advanced, diversified and confidential administrative support requiring a broad experience, skill and knowledge of organizational operations, policies and practices. Initiates correspondence, resolves complex inquires, coordinates complex meeting and travel arrangements. Coordinates Manager�??s time commitments both internally and externally. Has authority to handle most issues in Manager�??s absence.

• Manage workflow for incoming items to ensure that issues are directed to the appropriate area (particularly in Manager�??s absence). Monitor status of delegated items to ensure closure. Majority of work involves confidential business materials.
• Open, reads, organizes, prioritizes and responds to incoming email, or directs it to appropriate area for response. Monitors status to ensure closure.
• Authorized to manage calendars, making all changes independently, for both internal and external time commitments.
• Manages daily calendar to ensure that priorities are accomplished, and unplanned items are address appropriately.
• Organizes and maintains directories, record retention and follow-up on pending items.
• May monitor budget for cost center. May prepare budget reports.
• May lead special projects and is authorized as a reviewer for expenditures up to an assigned dollar amount.
• In manager�??s absence, has authority to handle most issues.
• Drafts correspondence for manager�??s final approval.
• Participates in a backup administrative support system, and works closely with the MEU administrative team.

Pay Range
The typical pay range for this role is:
Minimum: 19. 50
Maximum: 40.10

Please keep in mind that this range represents the pay range for all positions in the job grade within which this position falls. The actual salary offer will take into account a wide range of factors, including location.

Required Qualifications

• 3 or more years executive administrative support experience
• 3 or more years in Microsoft Suite

Preferred Qualifications

• 3+ years of office management experience (large meeting planning, travel, logistics, calendar management, MyHR)
• Ability to organize and lead projects and perform multiple tasks for a busy executive
• Strong problem-solving ability and to work independently
• Flexible and ability to adapt readily to changing circumstances and working with staff in various time zones
• Communicate to manager and colleague to ensure all parties have clear understanding of assigned activities
• Lead office administrative activities for the MEU organization
• Act as the subject matter expert on numerous systems required in the role
• Manage all aspects of logistics for onboarding of new hires and department administration
• Strong communication and interpersonal skills
• Detail oriented and organized
• Strong calendar management skills
• Computer literate with the ability to learn new software applications quickly
• Intermediate to advanced level abilities with Microsoft Office, TEAMS, ARIBA, IT, Heartbeat applications
• Ability to organize and lead projects and perform multiple tasks for a busy executive
• Strong problem-solving ability and to work independently
• Flexible and ability to adapt readily to changing circumstances and working with staff in various time zones
• Communicate to manager and colleague to ensure all parties have clear understanding of assigned activities
• Lead office administrative activities for the MEU organization
• Act as the subject matter expert on numerous systems required in the role
• Manage all aspects of logistics for onboarding of new hires and department administration
• Scheduling and planning Medical Economics (MEU) meetings in all capacities
• Calendar management of assigned executives/managers
• Participates in some special projects and performs duties as

Education
High school diploma or GED required.

Business Overview
Bring your heart to CVS Health Every one of us at CVS Health shares a single, clear purpose: Bringing our heart to every moment of your health. This purpose guides our commitment to deliver enhanced human-centric health care for a rapidly changing world. Anchored in our brand �?? with heart at its center �?? our purpose sends a personal message that how we deliver our services is just as important as what we deliver. Our Heart At Work Behaviors�?� support this purpose. We want everyone who works at CVS Health to feel empowered by the role they play in transforming our culture and accelerating our ability to innovate and deliver solutions to make health care more personal, convenient and affordable. We strive to promote and sustain a culture of diversity, inclusion and belonging every day. CVS Health is an affirmative action employer, and is an equal opportunity employer, as are the physician-owned businesses for which CVS Health provides management services. We do not discriminate in recruiting, hiring, promotion, or any other personnel action based on race, ethnicity, color, national origin, sex/gender, sexual orientation, gender identity or expression, religion, age, disability, protected veteran status, or any other characteristic protected by applicable federal, state, or local law. We proudly support and encourage people with military experience (active, veterans, reservists and National Guard) as well as military spouses to apply for CVS Health job opportunities.